Description of a Personal Data File

Updated: June 1, 2018

This privacy policy is also a personal data file description and complies with Section 10 of the Personal Data Act (523/1999).

We are committed to our customers’ privacy and we offer the opportunity to influence the processing of data. Our website collects user information intended for site development, usability, marketing and statistics. This information is intended to make the use of our website as smooth as possible for users.

1. Register holder

Regional Council of Kainuu
Kauppakatu 1
FI-87100 Kajaani, Finland

Person responsible for the data file

Name: Paula Halonen
Address: Kauppakatu 1, 87100 Kajaani

2. Party responsible for the register

The Regional Council of Kainuu has the main responsibility for the register. Kouta Media Ltd. is responsible for the register’s technical implementation.

3. Name of the register

The register of participants of the photo contest “Century of Nature Photography in the Barents Area.”

4. Purpose of the register

The gathered personal data is used for any eventual contacts with the participants. By entering the contest, the participant gives the organiser the right to contact him/her in connection with a matter related to the images belonging to the contest. The contact information is also gathered in view of contacting the winner of the contest. The gathering and use of the information is performed in accordance with the Personal Data Act, Chapter 4, Section 19.

5. The register’s information contents

In the register, the following data is presented for each person: first name, family name, e-mail address, telephone number, address and country. The information is gathered on the photo contest’s internet pages using the contest’s entry form.

6. The principles for securing the register

The information in the internet pages’ register of users is saved into the register holder’s system as a computer file that is protected by the operating system’s protection software. Entering the system requires a user name and a password. The system is also secured with firewalls and other technical means. Only certain predetermined employees of the register holder may access the personal data saved into the system. The personal data contained in the register is kept in locked and guarded spaces.

7. Regular sources of data

As a rule, customer data is obtained:

  • From the users, through the data entered in the form in the online service.
  • Cookies may be used in the online service to improve the user experience.

There is a mention of the use of cookies on the website that the users can accept.

What are cookies?

Cookies are small text files. The browser will delete cookies after a validity period. You can freely manage any cookies that may appear on your page. The cookie informs the server of how the site was used during the visit. For example, a cookie ensures the user’s choice of language selection.

Google Analytics

Our site uses Google Analytics to compile a statistical analysis of web site visits. This does not collect identifiable information about users.

Personal data collected through cookies and analytics

Visitor tracking and tracking is information provided by the browser and the Internet that does not provide information that identifies the visitor as a person. Also, information is not processed or compounded at any time so that the information would become personalized and the user identified.